Seating plan
The seating plan
Draw the room, set your rules, and let it make the first draft.
- Draw your room, or type its size in metres. The grid is one metre a square, so you can see what will actually fit.
- Add the tables your venue is giving you, in the shapes and sizes they really are, and drag them where they will stand. Add the doors, the dance floor and anything else in the way.
- Under Rules, say that two people must sit together, or must not.
- Press Suggest a plan. It seats everybody by household, around your rules, as a first draft — then move whoever you disagree with.
When a rule is broken
Keeping people apart always wins over keeping people together. If the arranger cannot satisfy a rule it tells you why rather than quietly dropping it — how many people it could not seat, and whether that was for want of room or because of a rule.
And if you move somebody onto a table with a person they were meant to be kept away from, the table is ringed and named at the top of the screen. You are allowed to overrule yourself; you should just know you are doing it.
Printing and PDF
Print the whole floor, or one table at a time, from the same screen. The print dialogue opens on its own, and “Save as PDF” is in it — so a plan for your venue coordinator is one press.